Pre-assign Breakout Rooms in Google Meet!

Posted on March 26th, 2021 by

Google Meet is has been making many wonderful updates this past year but this one may be one of my favorites! You can now pre-assign breakout rooms in your google meet and it is pretty simple!

**This can only be done using your Gustavus Google Calendar***

Set up the pre-assigned breakout rooms

  • Either create a new calendar event and add the Google Meet conferencing or open an existing event with Google Meet conferencing already set up
  • Invite the attendees. Tip: This is a great place for faculty to add the email alias for the course
  • Click the gear to the right of the google meet link
  • Click the breakout rooms option
  • This will have some breakout rooms automatically created and the participants that you have invited will appear in the rooms
  • Select how many Rooms you want by selecting the number or room on top
  • Rename the rooms by clicking on room and typing in new name
  • Click Clear to clear all groups 
  • Drag and drop participants to the group you want them to be in 
  • Click Shuffle to have groups automatically assigned
  • Click Save
  • If asked to send it to your participants, select Send.
  • You can go in and change these breakout rooms at any time.

Launch Breakout Rooms
(Note: You must be the creator of this event (host) in order to do this)

  • Open your Google Meet
  • Click the Activities button on the top right
  • Click Breakout rooms
  • All participants will appear in the main room. To see the set breakout rooms, click Set up breakout rooms
  • The pre-assigned rooms and participants will be defined
  • To move participants to another room, simply click and drag them to another room
  • When you are ready to open the rooms, click Open Rooms
  • The pre-assigned breakout rooms will stay in effect until you change them

To see the Wiki about Google Meet, please visit

To watch a video tutorial on this process, please visit


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