Technology Services Monthly

Posted on January 9th, 2019 by

Volume 1, Number 1

Starting in January 2019, Technology Services will be publishing a monthly newsletter that features news and information that is relevant to the campus community. The intent is to offer an additional resource that is both convenient and always available. If you have suggestions for content that you’d like us to feature, please feel free to contact us at gtsnews@gustavus.edu.

GusMail Migration Help

Technology Services will be offering several GusMail Migration Parties until January 23. If you haven’t migrated to GusMail yet, we encourage you to attend one of these events. Staff will be available to help you during this transition, and snacks will be provided.

Migration Parties will be offered at the following days and times:

  • January 10, 2:30 to 4:30 p.m.
  • January 15, 9 to 11 a.m.
  • January 17, 2:30 to 4:30 p.m.
  • January 21, Noon to 4:45 p.m.

If you can’t make one of the scheduled times, feel free to contact helpline@gustavus.edu to request a one-on-one appointment with one of our helpful staff members. We will also be offering GusMail training in January. You can register to attend one of the live sessions, or view instructional videos on Hoonuit.

If you have not migrated by January 23, all new email will be directed to GusMail. If you wish to preserve continuity between your old email and GusMail, we highly recommend that you migrate before the January 23 deadline.

IMAP Support to End

In an effort to improve security and combat an increasing number of sophisticated phishing/spear-phishing attacks, third-party email clients will cease functioning on March 4, 2019. This change will affect desktop/laptop clients (Mozilla Thunderbird, Microsoft Outlook, Apple Mac Mail) as well as mobile apps (iOS Mail, K-9 Mail). Starting on the aforementioned date, only the official Google web application and mobile apps will be viable and supported.

Endpoint Protection

Technology Services has contracted a leading purveyor of endpoint protection software and services to provide a next generation antivirus solution for all College-owned computers. Deployment of this required software began in late December after a lengthy review and testing phase. No action is required of end-users at this time. The service will initially run in a passive, detection-only mode that will allow us to proactively resolve any software conflicts prior to full activation this month.

WebAdvisor Changes

As of last month, WebAdvisor will now require more strict passwords as well as annual password changes. Users with passwords older than one year will be prompted to change their password during their next login. Please pay close attention to the new requirements, as only certain special characters are allowed and the character limit has changed.

Old WebAdvisor Accounts

Many old WebAdvisor accounts were disabled last month as a proactive security measure. Technology Services has been working with various departments to determine a new schedule for disabling accounts for alumni and departing or retiring employees. A comprehensive plan will be forthcoming, but it should be noted that WebAdvisor access will cease shortly after departing the College.

DUO two-factor authentication

DUO two-factor authentication is required for all employee accounts.  Any account that has not enrolled in DUO by January 23rd, will require DUO enrollment at the next login.  To learn more about DUO, please visit the following link.

https://gustavus.edu/gts/Duo_Two_Factor_Authentication

Data Loss Prevention

G Suite

G Suite now offers advanced Data Loss Prevention (DLP) features for Google Drive and GusMail.  These features prevent sending or external sharing of documents that contain sensitive information.

Spirion

Spirion is a DLP tool used to discover, identify and secure personally identifiable information (PII). Spirion is capable of identifying PII such as Social Security Numbers, drivers license numbers, Passport id numbers.  We suggest running a monthly scan to ensure data is accessed and stored using a secure method.

Learn more about file sharing by visiting the link below.

https://gustavus.edu/gts/security/filesharing.php

 

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